Introduction
Filing Articles of Incorporation is an essential step when starting a business in Washington. Whether you are launching a small business or starting a nonprofit, understanding the process and requirements is crucial. This article will guide you through the steps to file your Washington Articles of Incorporation, ensuring your business complies with the state laws and regulations.
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Step 1: Check Eligibility
Before filing your Articles of Incorporation, you must ensure your business is eligible for incorporation in Washington. Some default requirements include having a registered agent and a physical mailing address within the state.
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Additionally, if you plan to form a professional corporation, certain professions, such as lawyers or accountants, have separate licensing requirements. Checking the eligibility criteria beforehand will save your time and effort.
Step 2: Choose a Corporate Name
Selecting a unique and distinguishable name for your corporation is an important step. To comply with Washington regulations on corporate names, make sure it is not confusingly similar to existing corporation or trade names. Conduct a name search in the Washington Secretary of State's online database to ensure your desired name is available.
Step 3: Prepare the Articles of Incorporation
The Articles of Incorporation is a legal document that establishes the existence of your corporation. Here is what you should include in the document:
1. Corporate Name: Provide your chosen corporate name exactly as you want it to appear on official records.
2. Registered Agent: Include the name and address of the registered agent who will accept legal documents on behalf of the corporation.
3. Directors: List the names and addresses of the initial directors of the corporation.
4. Incorporator: Identify the name and address of the incorporator who is creating and signing the Articles of Incorporation.
5. Shares of Stock: Specify the number of authorized shares the corporation is allowed to issue.
6. Effective Date: State the date upon which the Articles of Incorporation will be effective (usually the date of filing).
Step 4: File the Articles of Incorporation
Once you have prepared the Articles of Incorporation, you can file them online or by mail. Here are the steps for both filing methods:
Online Filing (Recommended)
1. Visit the Washington Secretary of State's online filing system.
2. Create an account or log in if you already have one.
3. Fill in the required information accurately, following the system's instructions.
4. Upload the prepared Articles of Incorporation document.
5. Pay the required filing fee using a valid credit card.
6. Submit the filing and save the confirmation for your records.
Filing by Mail
1. Download and print the paper version of the Articles of Incorporation form from the Washington Secretary of State's website.
2. Complete the form accurately and legibly.
3. Attach a check or money order payable to the Washington Secretary of State for the filing fee.
4. Mail the form and payment to the Secretary of State’s office at the address specified on the form.
5. Wait for receipt confirmation and keep it for your records.
Step 5: Fulfill Additional Requirements
After your Washington Articles of Incorporation are filed and approved, there are a couple of other requirements you must fulfill to ensure your corporation remains in good standing:
1. Obtain an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). This number is crucial for tax purposes and is often required to open a bank account.
2. Register for Washington state taxes by visiting the Department of Revenue website or contacting their office directly.
3. Determine if any specific licenses or permits are necessary for your line of business. Various professions and activities may require additional permits at the local, state, or federal level.
Conclusion
Filing your Washington Articles of Incorporation might seem like a complex process, but by following these steps, you can make the process smoother and more efficient. Remember to check your eligibility, choose a unique corporate name, and prepare accurate Articles of Incorporation. Whether you choose to file online or by mail, be mindful of the fees and pay attention to additional requirements after incorporation. By understanding and complying with the necessary processes, you will set your new corporation on the path to success.
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